Before submitting your application please review the Conditions of Application for Trade Fair below. By submitting an application you agree to these terms.

Conditions of Application

1. APPLICATION FORM - The Trade Fair Application Form is issued by Equestrian Events, Inc., hereinafter referred to as EEI.

a. No request for space will be considered unless a FULLY COMPLETED APPLICATION AND APPROPRIATE FEES IN THE FULL AMOUNT have been received in the EEI Office.

b. NO APPLICATIONS ARE ACCEPTED, NOR SPACE RESERVED OR GUARANTEED, VIA TELEPHONE.

c. EEI reserves the right to refuse any and all applicants or withdraw acceptance for unacceptable conduct or such other reasons as EEI in its sole discretion elects.

3. ACCEPTANCE/PROCESSING - Receipt of application and fees is not an automatic guarantee of acceptance into the Trade Fair. Applications are considered according to postmark date.

a. 2011 participants in good standing with EEI are guaranteed acceptance if application and fees are received in the EEI Office by November 15, 2011, See Rules #4 & 16 with respect to merchandise.

b. New applicants and pre-2011 returning merchants are considered according to the postmark date and the type of product(s) to be offered in relation to the number of merchants offering like or similar products. Consequently, new applicants and pre-2011 merchants should NOT wait until after November 15 to submit application and fees.

c. PAYMENTS ARE NOT PROCESSED UNTIL THE APPLICATION IS ACCEPTED. Applicants will be notified via U.S. mail whether accepted or not. New applicants, pre-2011 and 2011 Merchants whose applications are received after the November 15th deadline will be notified by phone of acceptance before their checks are cashed. If not accepted, the payment will be returned to the applicant.

d. Space is limited and there is always a waiting list, so it is VERY important to submit your application early.

e. The committee evaluates each application for acceptance to hopefully ensure a reasonable market for all merchants. Every attempt is made to place merchants so that any competition will be limited. Requests for placement are honored to the best of our ability but ARE NOT GUARANTEED.

f. When the trade fair fills, applicants whose applications have already been received in the EEI office will be advised and placed on the waiting list.

g. Any applications postmarked after APRIL 5 will be put in a pending file, unopened, according to postmark date, and processed if space becomes available or returned following the event.

4. LOGOS/TITLES - The EEI logo and name, the Rolex logo and name, the Rolex Kentucky Three-Day Event logo and name, the Ariat Kentucky Reining Cup logo and name, the below-listed titles and/or any logos of Event Sponsors are protected by U.S. Trademark Laws. These Trademarks may not be used without Official Authorization. Any use, description of or reference to the EEI LOGO, the ROLEX LOGO, the ROLEX KENTUCKY THREE-DAY EVENT LOGO, SPONSOR LOGOS or the titles ROLEX KENTUCKY THREE-DAY EVENT, KENTUCKY THREE-DAY EVENT, CCI**** or 4* KENTUCKY, CCI**** or 4* LEXINGTON, KENTUCKY CCI**** or 4*, and/or LEXINGTON CCI**** or 4* KENTUCKY REINING CUP and/or ARIAT KENTUCKY REINING CUP, IN ANY FORM, is prohibited. EEI may at its discretion license use of one or more of certain logos and/or titles (not to include the ROLEX LOGO) for a fee. Contact the EEI office for information.

5. RIGHT OF EXCLUSION - EEI reserves the right to exclude any person or firm from exhibiting, or to close the stand of any Merchant for conduct objectionable to EEI, in its sole discretion. In the event of such exclusion or closure, the person or firm WILL NOT be entitled to any refund of the application fee.

6. ALLOTMENT OF SPACE

a. Applications for space shall be dealt with by EEI in its sole discretion and EEI shall determine the position to be allotted to Merchants.

b. NO MERCHANT MAY SUBLET THE WHOLE OR ANY PORTION OF ANY SPACE ALLOTTED TO HIM; the contractual merchant is wholly responsible for any supplier whose goods are exhibited in the merchant’s space.

c. Merchants must use space provided and designated by EEI.

7. SETUP OF STANDS

8. OPENING HOURS

ROLEX KENTUCKY THREE-DAY EVENT - Thur. - Sat.: 9:00 a.m. - 5:00 p.m. Sun 9:00 a.m. – 4:00 p.m.

ARIAT KENTUCKY REINING CUP – Fri. - Sat.: 3:00 p.m. - 8:30 p.m.

9. DISMANTLING OF STANDS

ROLEX KENTUCKY THREE-DAY EVENT - Goods, exhibits and units MAY NOT BE REMOVED prior to 4:00 p.m., Sunday, April 29, and MUST BE REMOVED no later than 12:00 Noon, April 30. Merchants are responsible for seeing that ALL items rented to them (i.e., tables, chairs, etc.) by EEI are signed in to an EEI Representative upon leaving. Merchant will be charged replacement cost of items not in allocated spot upon check out. Merchants renting items from any source other than EEI must insure those items are removed by the 12:00 Noon deadline.

ARIAT KENTUCKY REINING CUP - Goods, exhibits and units MAY NOT BE REMOVED prior to 30 minutes after the conclusion of the event Saturday, April 28, and MUST BE REMOVED no later than 12:00 a.m. Merchants are responsible for seeing that ALL items rented to them (i.e., tables, chairs, etc.) by EEI are signed in to an EEI Representative upon leaving. Merchant will be charged replacement cost of items not in allocated spot upon check out. Merchants renting items from any source other than EEI must insure those items are removed by the 12:00 a.m. deadline.

10. VEHICLES/PARKING

11. REFUNDS - A refund less a handling charge of $100.00 will be made if the notice of withdrawal and request for refund are received in the EEI Inc. Office, in writing, no less than 30 days prior to Day One of the competition.

12. ELECTRICITY - Electricity will be made available by EEI to all merchants except those in the Outdoor Exhibition Space. Each Merchant will be provided with an individual electric box with a maximum of 60 amps. WE CANNOT ACCOMMODATE ELECTRIC HEATERS. Only 110 is available.

13. FINAL PAYMENTS - Prior to dismantling, merchants must make final and complete payment to EEI as reflected by EEI records for additional tables or chairs rented upon arrival and during the run of the Trade Fair. Failure to do so will automatically render the merchant ineligible to participate in the Trade Fair again.

14. GENERAL CONDITIONS

a. No Merchant will be allowed to place exhibits of any type or description so that any part thereof projects beyond the limits of the space allotted, or in such a manner as to unduly obscure the exhibits of an adjacent stand in EEI’s sole discretion.

b. Fixture height of back or side walls and/or back or side walls not to exceed 8’.

c. Every Merchant shall indemnify, defend and hold harmless EEI and EEI’s officers, employees, directors, sponsors, agents and volunteers from any and all claims, demands, damages, actions, costs and charges to which EEI may be subject or to which EEI may have to pay by reason of any injury to any person or property, or loss of life or property resulting from or in any way connected with, the character, condition, or use of the premises or any means of ingress thereto or egress therefrom unless such injury or loss arises solely from the negligence of EEI, and shall at his own expense, assume the defense of such claims and actions for damages arising out of such injuries or losses which may be brought against EEI by a third person; and shall pay any such judgments that may be rendered in such actions.

15. INSURANCE - As a condition precedent to this agreement, all Merchants shall furnish to EEI proof of comprehensive general liability, workers compensation, and products liability insurance in a form, and in amounts, satisfactory to EEI, naming Equestrian Events, Inc. and the United States Eventing Association as additional insureds. The acceptability of this insurance coverage shall be in the sole discretion of EEI, and EEI reserves the right to prohibit the Merchant’s participation if the insurance coverage is not to EEI’s satisfaction. PROOF OF INSURANCE OR A SIGNED WAIVER, MUST BE RECEIVED IN THE EEI OFFICE PRIOR TO APRIL 1, 2012 OR MERCHANT WILL NOT BE ALLOWED TO SET UP.

16. ROLEX WATCH U.S.A. is our Title Sponsor. Only Rolex watches sold by Merchants authorized as Rolex dealers are allowed. Watches of any other variety are not allowed to be sold or exhibited by any Merchant.